How to present competitive bids and tenders

Therefore the old saying ‘first impressions are lasting impressions’ comes into play when thinking about how to present your presentation document. A well presented tender can help your company stand out and get noticed amongst your competitors, and may gain you that all important competitive edge!

When the bids are ‘roughly’ within the same ball park; it is often the little details that make the difference when awarding a contract. Confidence in a supplier is often a gut feeling when all else seems pretty even; a professional approach to the customer’s needs, combined with a customised and focussed presentation will often tip the balance and win the day.

PRESENT YOUR TENDER WELL; THE LOWEST BID IS NOT ALWAYS THE WINNING BID

Purchasing organisations and procurement officers are not always just looking for the lowest bid. When evaluating tenders they may have other criteria that must be satisfied, other issues important to their business; price being just one of them. Typical topics in a tender that may affect the decision making process could include but are not limited to:

· The supplier needs to assure and satisfy the purchaser they can meet quality standards of products or services

· Reference to the supplier’s quality management system and quality accreditation certification

· The supplier may need to demonstrate planning activities to assure the purchaser that delivery will be made on time

· The supplier may need to provide imagery or drawings of similar products and previous projects

· Evidence of approved personnel

· Supplier’s environmental policy and organisational structure

· Suppliers need to present tenders in a structured and detailed manner

· Clear referencing of documentation such as certification of testing, analysis, and verification, where applicable.

CUSTOM PRINTED RING BINDERS

All of the information required above can take up a lot of space and it’s difficult to think of an attractive presentation method. Custom printed ring binder / folders and tab dividers provide an excellent solution as not only do they separate all of the information into manageable and well organised chunks, they also have the wow factor that’s sure to get your tender noticed!

Custom printed presentation binders allow you to present your tender in a clear, attractive and structured manner and can be customised with your artwork (graphics) , images, logos and text on the front/back and spine, as well as on the inside of the binders. You can also customise the covers with the client’s logo and images/info relevant to the tender to really tailor your presentation for that particular client/project.

If you want to go the extra mile to impress your client, you can also print matching custom printed slipcases that can house up to 3 binders for a high end professional finish.

Customised binders are available in A5, A4, A3 and A3 landscape sizes in addition to many custom sizes up to 600mm square. Spine widths range from 25mm to 65mm.

Digital print technology has evolved so much that now you can print very small quantities of these binders cost effectively- even just one! - which means you can afford to personalise every presentation!

CUSTOM PRINTED TAB DIVIDERS

When your tender involves a lot of documentation you need it to be organised, and more importantly, the person reading the documentation wants to see it organised. Custom printed tab dividers allow you to bring order to your tender and make document review a more pleasant experience.

Customized tab dividers or folder dividers are produced using high tech print technology and HP approved inks that give you maximum quality and finish. Again these can be custom printed to match the binders with your specific images and text . The tabs can be cut to suit your requirements and you can choose what text you would like on each tab to help you create a truly unique and personalized presentation that impresses your client.

Again, custom printed folder dividers can be printed in very small quantities to enable you to personalize each and every presentation.

Quality images and graphics increase appeal

Eye-catching and hi-resolution quality graphics help give your company’s presentation folders greater impact and deliver your marketing message and brand identity in an attention grabbing way.

Creating a customised and unique presentation pack is not a major investment in real terms and can make a big difference to your organisation. Quality imagery lingers longer and increases appeal; and often converts to increased sales and awards of contract.

If you need help in creating high end presentation binders and tab dividers please check out our web page custom printed binders and tab dividers or give us a call on 0191 232 5454.